Convention Center Guidelines

For more detailed convention center guidelines, click here.

Accessing the Exhibit Hall

Closed-toed shoes are required in the exhibit hall during set-up and tear-down.
No one under the age of 21 is permitted in the exhibit hall at any time, this includes but not limited to conference functions, move-in and move-out.

Move-In & Move-Out

For the convenience and safety of exhibitors and patrons, all freight and material handling must enter and exit the facility through the loading dock
No exhibitor will be allowed access with his or her move-in materials via any other entrance to the facility.
Please note the hand carry rule within the Exhibitor Participation Rules/General Conditions Section of the Event Guide.

Prohibited Items

The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is not permitted.
At no time are exhibitors allowed to bring helium balloons into the facility.
Helium tanks cannot be brought into the BCEC. All air and gasses must be ordered through the MCCA.
The BCEC does not allow anyone to affix to the facility structure or have permanent coverings applied.

Exclusive Services

The BCEC is the exclusive provider of the following services:

Food & Beverage
Business Center
Electrical
Telephone
Internet
Plumbing and the supply of compressed air and gases
The use of the house sound system
Rigging and all truss and motor equipment

Food & Beverage Guidelines

Levy Restaurants is the exclusive provider of all food and beverage for the Boston Convention & Exhibition Center. All arrangements for the service of food and/or beverages must be made through the catering office.
The BCEC prohibits any food or beverages from being brought into the building, except by Levy Restaurants.
Food and beverage sampling in conjunction with specific exhibits may be permitted, but only to the extent approved in writing, in advance, by a Levy Restaurants Catering Sales Manager.
To obtain authorization from your Catering Sales Manager to distribute food and beverage items, one of the following conditions must exist:
The party interested in distributing food and/or beverages must be the manufacturer of said product. The interested party must only distribute sample sizes (2 ounces of pre-packaged food items or 4 ounces of non-alcoholic beverages) of his/he product, and cannot participate in cash sales of said product during the show.

- OR -

The party interested in distributing food and/or beverage items must pay a fee, which is based on a percentage of retail pricing for the item and is subject to all applicable administrative fees and taxes, in order to waive its right to exclusivity.

Identification

The BCEC requires all personnel to display identification badges/credentials. Exhibitors must be supplied with badges by show management, prior to being admitted to the exhibit area.