AFP Event Mobile App Privacy Policy
What data do we collect?
In the AFP Event Mobile App, AFP may provide/upload the following attendee Information:
- First Name
- Middle Name
- Last Name
- Designations
- City
- State
- Company
- Title
- Bio
Within the app, you will have the option to edit this information, or remove yourself from being displayed in the attendee list.
Information AFP Event Mobile App collects:
User Profile Information
The initial information uploaded/provided by AFP for each user’s profile is accessible to each user and may be edited by the user within the AFP Event Mobile App.
User Profile Image (headshot)
All user profile images (headshots) must be uploaded/provided by the user or provided to AFP to be uploaded. Users can edit/delete/upload their profile image (headshot) at any time.
User Device Information
When you install the AFP’s Event Mobile App, the app may collect your device information from your mobile device. We collect this information to help us generate app adoption analysis, enhance our product performance and monitoring.
Graphics and Images
If the social posting feature is enabled, users can post graphics and images in social posting. This information is strictly based on user input and can be removed based on request.
User App Engagement Activities
The AFP Event Mobile App may capture users’ app feature usage to generate engagement ranking to encourage app adoption.
How do we use the personal data we collect?
Attendee List/Profile
A list of attendees is accessible in the AFP Event Mobile App that includes limited information such as name, title, company, city and country. Attendees have the option to control what information to be visible to other attendees (including email, phone and social media), in addition to opting out of the attendee list.
Attendee Profile Image (headshot)
All attendee profile images (headshots) must be uploaded/provided by the user or provided to AFP to be uploaded on the user’s behalf. Users can edit/delete/upload their profile image (headshot) at any time.
Surveys/Polls/Q&A
After you log into the app, if you respond to surveys, polls or engage in gamification functionalities, your response information will be accessible to AFP.
Gamifications/Scans
In the AFP Event Mobile App, if you use the app camera to scan any session or exhibitor QR code, you are explicitly giving AFP or exhibitor in question access to your profile information. If you allow exhibitors, event staff, or other attendees to scan your app profile QR code, badge QR/Bar code, you are explicitly giving them access to your profile information.
Networking/Chat
The AFP Event Mobile App is enabled for private messaging/chat which uses your device, name, and headshot (if uploaded) to establish the communication channel for the messaging engine. You can opt out of this feature upon sign in or through app settings any time.
Analytics
We use third-party services for analytics of app usage. We pass your device information and name to the analytics engine to track app analytics. AFP can use such information to better prepare/plan future events for the attendees and other stakeholders.
Data Retention and Deletion
We keep your personal information only so long as we need it for the purposes for which it was collected, for the products and services that you are using, or to meet any legal requirements. We have retention standards, which meet these requirements. We will delete your personal information when it is no longer needed.
Do we share information with other parties?
We do not sell or trade your personal information to any third party.
Third parties with whom AFP may share your information:
Event Organizers
AFP may share user data with event exhibitors and sponsors to facilitate event planning, management, and sponsorship activities. This could include providing exhibitors and sponsors with attendee lists, demographic information, and engagement metrics to help them understand and enhance the event experience.
Other App Users
Through the attendee list profile, your information will be visible to other attendees of the event in question. Through badge QR code scan, you are also giving explicit access to your personal information. The above information is only available to other users with your setting and consent.
Third-Party Service Providers
AFP Event Mobile App may engage third-party service providers to perform various functions on its behalf, such as hosting the app's servers, sending notifications, or analyzing user data. These service providers may have access to user data to the extent necessary to perform their services but are typically bound by confidentiality agreements and data protection obligations.
Integration Partners
AFP Event Mobile App may integrate with other third-party platforms or services to enhance its functionality or provide additional features to users. In such cases, user data may be shared with these integration partners to enable seamless integration and interoperability between systems.
Event Sponsors/Exhibitors
User data may be shared with app sponsoring partners based on app users’ behavior. This could involve sharing anonymized or aggregated data to protect user privacy. When your QR code is scanned, or you scan an exhibitor or session QR code, your information will be shared with AFP and the exhibitor in question.
Business Transfers
In the event of a merger, acquisition, restructuring, or sale of assets, user data may be transferred as part of the transaction. AFP notify clients and users of any such changes and ensure that appropriate safeguards are in place to protect users’ rights and privacy interests.
Legal and Compliance Obligations
The AFP Event Mobile App may share user data in response to legal requests, court orders, or government investigations, or to comply with applicable laws, regulations, or legal processes. This could include sharing data with law enforcement agencies, regulatory authorities, or other third parties as required by law.
How do we protect your information?
The AFP Event Mobile App has implemented technical solutions to protect attendee data from unauthorized access. All data services are using advanced security mechanisms, and we encrypt/decrypt all transmitted data between our webservices and API calls. If we engage any business partners, they will be contractually bound to maintain the confidentiality of all events related information and may not use the information for any unauthorized purpose. Our clients may also impose additional data rights and protection obligations depending on the law, regulations and rules that govern their data processing practices.